1. About this Policy
1.1 This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.
1.4 We will always comply with the General Data Protection Regulations (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, BMPRS will be the “controller” of all personal data we hold about you.
2. Who are we?
2.1 We are the British Model Powerboat Racing Society. (Hereinafter called BMPRS)
We can be contacted via the membership secretary, treasurer, chair, or web editor.
3. What information we collect and why.
INFORMATION TYPE PURPOSES REASON FOR KEEPING DATA
Members name, address, Managing the Members To allow BMPRS to organise and run races
Telephone and email membership of BMPRS. Managing in accordance of our rules and constitution.
address details race information for the purposes of our legitimate interests in operating BMPRS.
Names and ages of Member's Managing the members and their To allow BMPRS to organise activities safely
/ dependents where relevant dependants' membership of BMPRS and legally with reference to child protection obligations.
Members name and membership Managing race entries and race For the purposes of our legitimate interests
/race number results. Sharing race results with in both holding races for the benefit of the
other clubs, social media, local and club and for promotion of the club. for the
national media and via the web site purposes of our legitimate interests in operating BMPRS.
Photos and Videos of members Putting on BMPRS's website and CONSENT. Consent is sought at the point of
and their boats on race days social media pages and using in joining or renewing membership. Members
press releases for the promotion are in full control of which data is shared and
of the organisation with whom via the Committee. Members may
withdraw their consent at any time.
Committee members details Information published on BMPRS's For the purposes of our legitimate interests
name, email, photo and website in organizing and running the society and it's
telephone details activities
BMPRS Sales and Wants A platform for members to trade To allow members to buy and sell from each
Members sales and wanted items unwanted goods between other and the wider public. This is a free of
including contact details, item themselves and the wider public charge membership service and any
photos and sales particulars using the sales and wants page transactions are made direct between buyer on the BMPRS web site and seller and do not involve BMPRS in anyway. Members have control to request editing or removal of advert at any time. Details are not retained once advert is
4. How we protect your personal data
4.1 We will not transfer your personal data outside the EU without your consent.
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
4.3 Please note however that where you are transmitting information over the internet this can never be guaranteed to be 100% secure. Ensure your anti-virus, and other associated security software is kept up to date.
4.4 For any payments which we take from you online we will use a recognised online secure payment system (such as Paypal).
4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in relation to lawful investigation by third parties such as Law Enforcemnt agencies. These will have to produce a formal DPA Request, Evidence Request Warrant (for Scotland ) or a Court Order before your data is shared
6. How long do we keep your information?
6.1 We will hold your personal data on our systems for as long as you are a member of BMPRS and for as long afterwards as it is in BMPRSs’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we may retain your personal data in an archived form should it be necessary to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of any legal claims.
6.2 We securely destroy any and all financial information once we have used it and no longer need it.
7. Your rights
7.1 You have rights under the GDPR:
(a) to access your personal data
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected or to correct it yourself
(d) to have your personal data erased in certain circumstances
(e) to object to or control how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in certain circumstances.
For more details, please address any questions, comments and requests regarding our data processing practices to our Chair, or other committee person.
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